Policy Statement

Brian Dillons Camogie Club is fully committed to safeguarding the well being of its members.  Every individual in the Club should at all times, show respect and understanding for members’ rights, safety and welfare and conduct themselves in a way that reflects the principles of the Club and the guidelines contained in the Code of Ethics and Good Practice for Sport for Young People.

In the Camogie Club our first priority is the welfare of the young people and we are committed to providing an environment which will allow participants to perform to the best of their ability, free from bullying and intimidation.

 

Core Values

The work of the Camogie Club is based on the following principles that will guide the development of our sport for young people. Young People’s experience of sport should be guided by what is best for the young person. The stages of development and the ability of the young person should guide the types of activity provided within the Club. Adults will need to have a basic understanding of the needs of young people, including physical, emotional and personal.

 

Integrity in relationships:
Adults interacting with young people in sport should do so with integrity and respect for the child.  There is a danger that sporting contexts can be used to exploit or undermine children.  All adult actions in sport should be guided by what is best for the child and in the context of quality, open working relationships.   Verbal, physical, emotional or sexual abuse of any kind is unacceptable within Camogie.

 Quality atmosphere and ethos:
Sport for young people should be conducted in a safe, positive and encouraging atmosphere.  A child-centred ethos will help to ensure that competition and specialisation are kept in their appropriate place.

 

Equality:
All children should be treated in an equitable and fair manner regardless of age, ability, sex, religion, social and ethnic background or political persuasion.  Children with disability should be involved in sports activities in an integrated way, thus allowing them to participate to their potential alongside other children.

 

Fair Play:
Fair play is the guiding principle of the Code of Ethics and Good Practice for Young People in the Camogie Club.

All children’s sport should be conducted in an atmosphere of fair play.  Ireland has contributed and is committed to the European Code of Sports Ethics, which defines fair play as: “much more than playing within the rules”.  It incorporates the concepts of friendship, respect for others and always playing with the right spirit.  Fair play is defined as a way of thinking, not just behaving.  It incorporates issues concerned with the elimination of opportunities, excessive commercialisation and corruption. (European Sports Charter and Code of Ethics, Council of Europe, 1993).

 

Competition:
A balanced approach to competition can make a significant contribution to the development of young people, while at the same time providing fun, enjoyment and satisfaction. However, often competitive demands are placed on children too early, which results in excessive levels of pressure on them. This can contribute to a high level of drop out from sport. Leaders should aim to put the welfare, participation and enjoyment of the child first and competitive standards second. A child-centred approach will help to ensure that competition and specialisation are kept in their appropriate place.

Social Media.
Mentors, coaches, players, Club members and supporters are encouraged to take part in social media, however it is expected that each individual will be aware of and follow the practices which are outlined in GAA Social Media Policies & Guidelines.  We can then all participate in a responsible, respectful, relevant and enjoyable manner in supporting Club activities to the positive benefit of all.

 

CODE OF BEHAVIOUR GOVERNING ALL INVOLVED IN BRIAN DILLONS CAMOGIE CLUB

 

YOUNG PLAYERS should be entitled to:

•     Be safe and feel safe.

•     Have fun and experience a sense of enjoyment and fulfilment.

•     Be treated with respect, dignity and sensitivity.

•     Comment and make suggestions in a constructive manner.

•     Be afforded appropriate confidentiality.

•     Participate in games and competitions at levels with which they feel comfortable.

•     Make their concerns known and have them dealt with in an appropriate manner.

•     Be protected from abuse.

•     Be listened to and believed.

YOUNG PLAYERS should always:

•     Play fairly, do their best and enjoy themselves.

•     Respect fellow team members regardless of ability, ethnic origin, cultural background or religion.

•     Support fellow team members whether they do well or not so well.

•     Represent their team, their club and their family with pride and dignity.

•     Respect all coaches, mentors, officials and their opponents.

•     Be gracious in defeat and modest in victory.

•     Shake hands before and after the game irrespective of the result.

•     Inform their coach/mentor/manager when they are unavailable for training and games.

•     Talk to the Club Children’s Officer with any concerns or questions they may have.

•     Adhere to acceptable standards of behaviour and to their Club’s Code of Discipline.

•     Tell somebody else if they or others have been harmed in any way.

•     Take due care of club equipment.

YOUNG PLAYERS should never:

•     Cheat – always play by the rules.

•     Shout at or argue with a game’s official, with their coach, their team mates or opponents and should never use violence.

•     Use unfair or bullying tactics to gain advantage or isolate other players.

•     Spread rumours.       

•     Tell lies about adults or other young people.

•     Play or train if they feel unwell or are injured.

•     Use unacceptable language or racial and/or sectarian references.

 

COACHES should:

•     Respect the rights, dignity and worth of every person.

•     Treat each person equally regardless of age, gender, ability, ethnic origin, cultural background or religion.

•     Be positive during coaching sessions, games and other activities. Don’t shout at, lecture or ridicule players. Never embarrass a child or use sarcastic remarks towards a player.

•     Recognise the development needs and capacity of all young players, regardless of their ability, by emphasising participation for all while avoiding excessive training and competition. Skills development and personal satisfaction should have priority over competition.

•     Develop an understanding of relevant coaching methods and ensure that they have the appropriate level of coaching accreditation.

•     Never use foul language or provocative language/gestures to a player, opponent or match official.

•     Only enter the field of play with the referee’s permission

•     Do not question a referee’s decisions or integrity.

•     Encourage players to respect and accept the judgement of match officials.

•     Promote Fair Play and insist players abide by the rules of the game.

•     Avoid smoking while working with young players.

•     Do not consume alcohol or non prescribed drugs immediately prior to or while young players are in your care.

•     Encourage parents to become involved in your team and club activities wherever possible.

•     Never use any form of corporal punishment or physical force. Never punish a mistake either by verbal or physical means or through exclusion

•     Avoid incidents of horse play or role play or telling jokes etc that could be misinterpreted.

•     Ensure that all physical contact is appropriate and has the permission and understanding of the young person.

•     Avoid working alone with children and ensure there is adequate supervision for all activities as per supervision guidelines

•     Avoid situations where you may be alone with a player or away from others, such as in a dressing room or car.

•     Avoid taking young players to your home.

•     Co-operate with medical and ancillary practitioners in managing player injuries or related problems. Avoid giving advice or medical or personal nature unless you are qualified to do so.

•     Do not disclose any confidential information provided to you in your role as coach.

•     Inform parents where problems arise, except in situations where informing parents may put the child at risk.

 

Parents/Guardians should:

•     Respect officials’ decisions and encourage children to do likewise.

•     Do not exert undue pressure on your child.

•     Never admonish your own child or any other child for their standard of play.

•     Never embarrass a child or use sarcastic remarks towards a player.

•     Applaud good play from all teams.

•     Do not seek to unfairly affect a game or player.

•     Do not enter the field of play unless specifically invited to do so by an official in charge.

•     Ensure that their child punctually attends coaching sessions/games or other activities and inform coach when they cannot.

•     Show appreciation to volunteers, mentors, club officials and match officials. Do not publicly question the judgement or honesty of referees, coaches or club officials.

•     Attend training and games on a regular basis.

•     Assist in the organising of club activities and events as requested.

•     Respect the rights, dignity and worth of every person and by treating each one equally regardless of age, gender, ability, ethnic origin, cultural background or religion

Parents/Guardians have the right to:

•     Know their child is safe and to make a complaint if they believe that their child’s safety is in any way compromised.

•     Be informed of problems/concerns relating to their child.

•     Be informed if their child gets injured.

•     Complain if they have concerns about the standard of coaching.

•     Have a say in relation to decisions being made within the club.

 

Supporters add to the enjoyment of our games by:

•     Applauding good performance and efforts from your club’s players and from your opponents, regardless of the result.

•     Condemning the use of violence in any form, be it by fellow spectators, coaches, officials or players.

•     Encouraging players to participate according to the rules and the referees’ decisions.

•     Demonstrating appropriate social behaviour by not using foul language or harassing players, mentors or officials.

•     Respecting the decisions of all officials.

•     Never ridiculing or scolding a player for making a mistake during training, games or competitions

•     Showing respect to your Club’s opponents. Without them there would be no games or competitions.

•     Upholding the principles of fair play for all.

 

Officers of the Club shall:

•     Act within the Camogie Association’s governing document An Treoraí Oifigiúil

•     Act within the law

•     Act in the best interests of the Club

•     Act with integrity and good faith

•     Promote a positive image of the Club

•     Work respectfully with all

•     Perform her/his functions of the office honestly

•     Be familiar with An Treoraí Oifigiúil and its associated Codes and ensure that all decisions/actions are carried out in accordance with these

•     Respect confidentiality

•     Declare any private or personal, material or financial interests relating to issues/decisions and cooperate in processes to resolve such conflicts of interest

•     Make collective decisions and accept a majority decision

 

The Children’s Officer should:

•     Promote awareness of the Code of Ethics and Best Practice for Children within the club, among young members and their parents/guardians.

•     Identify the need for relevant Child Protection and Welfare training within the Club and any other appropriate training.

•     Facilitate training in response to needs.

•     Undertake the Garda Vetting process checks within the club.

•     Influence policy and practice within the club in order to prioritise children's and young people’s needs.

•     Promote greater consultation with under age players and participation by them in club activities and planning.

•     Ensure that there are steps young people can take to express concerns about their sports activities / experiences.

•     Develop good practice procedures in the recruitment and selection of persons working with young people in the club.

•     Monitor, in association with team coaches, any significant drop out rates, lack of attendance or club transfers of under age players and report accordingly to the Club Committee.

•     Conduct an audit of best practice in child protection and welfare within the club and report accordingly.

•     Ensure each member signs an annual membership form that includes signing up to the code of behaviour.

•     Encourage the appropriate involvement of parents/guardians in the club activities.

•     Facilitate parents’ information sessions at the start of the season.

•     Maintain on-going contact with the County Board Children's Officer and with other Club Children’s Officers.

•     Report regularly to the Club Committee.

•     Deal with breaches of the code as per relevant guidelines

 

Dealing with an alleged breach of the Code

This Code of Behaviour outlines the minimum levels of behaviour that we require of those that are involved in under age games and activities. The Code applies equally to under age players, coaches and mentors, to parents and guardians and to our supporters, referees and club officials.  When a minor breach of the Code is witnessed it may be opportune and appropriate to deal with such breaches as they occur. Therefore it may, depending on the level of breach, be deemed appropriate for a coach, mentor or other official to deal with such instances as they happen. However, repeated or non-trivial breaches of the Code would require levels of intervention as outlined in Steps 1-10.

An alleged breach of the Code should be dealt with in a fair and impartial manner with the presumption of innocence maintained until otherwise proven. If at any stage the person against whom the breach is alleged is under 18 years of age no formal meetings should take place with that person without the presence or permission of a parent or guardian. Any action(s) taken should at all times be seen to be proportionate to the alleged breach that may have taken place. Should a false allegation be made regarding a breach of the Code and should the matter be subsequently deemed to be of a malicious nature the person making any such false allegation(s) may be subject to sanctions. There is however a difference between a false allegation and an incorrect assumption or an allegations that may be unproven. Where a person may believe or observe that a breach of the Code has occurred they should report this matter to Chairperson or Children’s Officer. While it is always preferable that allegations or concerns are received in writing the Club is equally obliged to investigate any alleged breaches of the Code whether they are reported verbally, anonymously or in writing.

It is important to note that the investigation of suspected child abuse is the responsibility of the Statutory Authorities and should not be undertaken by Children’s Officers/Designated Persons or other club/organisation Sports Leaders.

How is a breach of the Code processed?

If an alleged breach of the Code of Behaviour is reported or observed it is recommended that the Club Children’s Officer initially oversees any enquiry into such an allegation. The following should be adhered to:

Step 1 Alleged breach of the Code is reported or observed

• Matter should be reported to the Club’s Children’s Officer (or Chairperson).

Step 2 Confidentiality

• At all times the Children’s Officer must maintain the highest degree of confidentiality in their work on behalf of the club and should only discuss the details of any alleged breach of the Code on a need to know basis with those that are required to be informed or consulted. The Club’s Children’s Officer shall record and retain a record of all discussions and actions taken.

Step 3 Initial assessments by the Club Children’s Officer

• If possible, following assessment of the matter as reported or witnessed, the Club Children’s Officer should identify if the alleged breach would constitute an example of poor practice or a more serious breach of the Code.

Step 4 Collate the information

• Carefully take account of what has been reported or alleged and retain a record of all actions taken on behalf of the Club. Such records may be required as part of any subsequent investigation or in the event of an appeal at a later stage.

• Check what has been reported for accuracy.

• Corroborate the facts if necessary with others who may have witnessed the alleged incident.

Step 5 Inform the person accused of the alleged breach of the Code

• Inform the person against whom the alleged breach has been made as to the nature of the breach and how it may have contravened the Code.

• Seek a response from the person.

• Inform the person if any further action is deemed necessary or shall be recommended.

Step 6 If a breach of the Code is acknowledged

• If a breach of the Code is acknowledged and is not deemed to be of an extreme nature (e.g. poor practice as opposed to a deliberate breach), the Children’s Officer should inform the person against whom the breach has been alleged how they may have breached the Code and that they must in future adhere to all aspects of the Code.

• If the breach is deemed to be of a more serious or a re-occurring nature it may then be subject to reporting within the Club. Such matters, on a case by case basis, shall be dealt with in accordance with the principles of natural justice and with club internal disciplinary structures, or in extreme circumstances may be categorised as abuse and would be dealt with accordingly. The Club Children’s Officer may not make a decision to remove a person from their role(s) due to a breach of the Code of Behaviour. Such actions may only be taken by the relevant Club Committee but may be recommended by the Club Children’s

Officer, following an appraisal of the alleged breach.*

• Should any action be taken against a person deemed to have breached the Code the action taken will undoubtedly be proportionate to the level of beach that occurred. However, such action could include a verbal warning, a removal from their role for a specific period of time, a permanent removal from their

role, a directive that they undertake a specified training programme, a request that the matter be dealt with as a disciplinary issue or a referral of the breach to the Designated Person dealing with allegations of abuse.

• All such action shall be taken by the relevant Club Committee having considered any recommendations that may be made to them.

 

Step 7 If a breach of the code is denied

• If a breach of the code is denied the Children’s Officer must make a determination and may seek  assistance of other Club officials as appropriate to the Club’s structures.

• If the facts point to a breach of the Code due process must allow for a response from the person against whom the alleged breach has been made.

• If, following this procedure, it is deemed that a breach of the Code has occurred the Children’s Officer may recommend a course of subsequent action. This matter must also be reported to the relevant Club Committee and also to the person against whom the allegation been made.

• The relevant Club Committee shall consider the recommendation and reach a conclusion on the matter.

• If the breach is deemed to be of a more serious or a re-occurring nature it may then be subject to reporting within the Club. Such matters, on a case by case basis, shall be dealt with in accordance with the principles of natural justice and with club internal disciplinary structures, or in extreme circumstances may be categorised as abuse and would be dealt with accordingly. The Club Children’s Officer may not make a decision to remove a person from their role(s) due to a breach of the Code of Behaviour. Such actions may only be taken by the relevant Club Committee but may be recommended by the Club Children’s Officer, following an appraisal of the alleged breach.*

• Should any action be taken against a person deemed to have breached the Code the action taken will undoubtedly be proportionate to the level of beach that occurred. However, such action could include a verbal warning, a removal from their role for a specific period of time, a permanent removal from their

role, a directive that they undertake a specified training programme, a request that the matter be dealt with as a disciplinary issue or a referral of the breach to the Designated Person dealing with allegations of abuse.

Step 8 Appeal against decision

• If the person against whom an allegation has been made is unhappy with the outcome or decision(s) made a right of appeal should be afforded to them in accordance with Club and Governing Body structures.

Step 9 Informing the aggrieved party as to any decision reached following a breach of the Code

• Any person, who due to the actions of another may have experienced or have been the recipient of actions deemed to be in breach of the Code is entitled to know what outcomes and decisions have been reached following investigations into such matters. Such persons should be informed in a confidential manner as to what has been agreed but may not be part of the decision making process when determining an outcome.

Step 10 Review use of the Code in your Club

• On an on-going basis the Club’s Children’s Officer should review the implementation of the Code of Behaviour within the Club and where necessary appraise the Club’s Executive Committee on how the Code may be promoted at all times.

 

*Reference has been made throughout this section to the use of ‘club internal disciplinary structures’. Where such actions are required they must be processed in accordance with the procedures as adopted by Cumann Camógaíochta.

 

Anti-Bullying Policy

What is Bullying?

Bullying can be defined as repeated aggression be it verbal, psychological or physical conducted by an individual or group against others. It is behaviour that is intentionally aggravating and intimidating and occurs mainly in social environments such as schools, clubs and other organisations working with children and young people. It includes behaviours such as teasing, taunting, threatening, hitting and extortion behaviour by one or more children against a victim.

How would you know if a child is being bullied?

All bullies operate using furtiveness, threats and fear. Bullying can therefore only survive in an environment where the victim does not feel empowered to tell someone who can help or in which it is not safe to do so.

The following indicators are warning signs that a young person might be getting bullied.

• Reluctance to come to a venue or take part in activities

• Physical signs (unexplained bruises, scratches, or damage to belongings)

• Stress-caused illness – headaches, and stomach aches which seem unexplained

• Fearful behaviour (fear of walking to a meeting, going different routes, asking to be driven)

• Frequent loss of, or shortage of, money with vague explanations

• Having few friends

• Changes in behaviour (withdrawn, stammering, moody, irritable, upset, distressed)

• Not eating

• Attempting suicide or hinting at suicide

• Anxiety (shown by nail-biting, fearfulness, tics)

There are other possible reasons for many of the above

Who should deal with bullying?

While the more extreme forms of bullying would be regarded as physical or emotional abuse and are reported to the health board or An Garda Síochana, dealing with bullying behaviour is normally the responsibility of relevant coaches and/or Children’s Officer.

How can it be prevented?

• Ensure that all members follow the code of conduct, which promotes the rights and dignity of each member.

• Deal with any incidents as they arise.

• Use a whole group policy or ‘no-blame approach’, i.e., not ‘bullying the bully’ but working with bullies and the group of young people, helping them to understand the hurt they are causing, and so make the problem a ‘shared concern’ of the group, (see below)

• Reinforce that there is ‘a permission to tell’ culture rather than a ‘might is right’

• Encourage young people to negotiate, co-operate and help others, particularly new or different children

• Offer the victim immediate support and put the ‘no blame approach’ into operation

• Never tell a young person to ignore bullying, they can’t ignore it, it hurts too much

• Never encourage a young person to take the law into their own hands and beat the bully at their own game

• Tell the victim there is nothing wrong with them and it is not their fault

What is the ‘No Blame’ Approach?

Step 1 – Interview with the victim

If you find that there has been an incident of bullying, first talk to the victim. At this stage, find out who was involved and what the victim is now feeling. Try asking the following questions:

• Was it verbal or physical intimidation?

• How hurt is the victim

• Was it within his/her own peer group?

• Ensure the victim that his/her name will not come out in the investigation

• Actively listen

Step 2 – Meet with all involved

Arrange to meet with all those involved; this should include some bystanders, those who may have colluded, those who joined in and those who initiated the bullying.

• Have a maximum of six to eight in the group – keep the number controllable

• Make a point of calling a ‘special’ meeting

• Ensure the severity of the topic is understood by all

• Speak only of the hurt caused in general terms with no reference to the victim

• Play on the conscience of all – ask questions like: How would you feel? Would you like it done to you?

Step 3 – Explain the problem

The distress being suffered as a result of the bullying incident is explained. At this stage the details of the incident or the allocation of the blame is not discussed. Explain the feelings of loneliness, feeling left out, rejected, laughed at. Try asking questions:

• Would they like it if it happened to them?

• “Someone here in this group was bullied by someone within the group, what could we do to see it does not happen again?”

• Listen, watch out for reactions, and pick up on any without isolating anyone

Step 4 – Share the responsibility

Explain what steps / controls may have to be introduced to prevent further incidents and how everyone will loose out as a result

Step 5 – Ask the group for their ideas

At this stage the group is encouraged to suggest ways that would make the victim feel happier. All positive responses are noted. Use phrases “if it were you” to encourage a response. Listen to all suggestions and note them

Step 6 – Leave it to them

Now the problem has been identified, solutions suggested, the problem is now handed over to the group to solve. Arrange to meet again in a week’s time. Pass responsibility over to the group and give a time frame within which something must be done

Step 7 – Meet them again

Each member of the group, including the bully, discuss how things are going, who is doing what and have there been other incidents. This allows for continual monitoring and also keeps all involved in the process.

Again enforce the idea of the ‘team’ looking after each other at regular intervals to ensure it is know that bullying or intimidating behaviour will not be tolerated

 

Child Welfare and Protection

If there are grounds for concern about the safety /welfare of a young player you must react to the concern.

The following examples would constitute reasonable grounds for concern:         

•     specific indication from the child that (s)he was abused;

•     an account by a person who saw the child being abused;       

•     evidence, such as an injury or behaviour which is consistent with abuse and unlikely to be caused another way;         

•     an injury or behaviour which is consistent both with abuse and with an innocent explanation but where there are corroborative indicators supporting the concern that it may be a case of abuse. An example of this would be a pattern of injuries, an implausible explanation, other indications of abuse, dysfunctional behaviour;

•     consistent indication, over a period of time, that a child is suffering from emotional or physical neglect.

Any child welfare concern or allegation of abuse should be passed on to Children’s Officer, who will then report to Statutory Authorities with responsibility for Child Welfare and Protection. He/she may if unsure seek advice from the local HSE/Social Services or the County Children’s Officer.

It is not the responsibility of anyone working within An Cumann Camógaíochta, in a paid or voluntary capacity, or those working in affiliated organisations, to take responsibility or decide whether or not child abuse is taking place. That is the job of the local statutory authorities. However, there is a responsibility to protect children by assisting the appropriate agencies so that they can then make enquiries and take any necessary action to protect the young person.

Everyone should follow Cumann Camógaíochta’s reporting procedures as outlined. These include the procedure for responding to a child in distress, secondly the procedure for reporting the concern and the procedure to follow in the case of an internal allegation of abuse.

 

Response to a Disclosure or Allegation of Abuse

•     Deal with any allegation of abuse in a sensitive and competent way through listening to and facilitating the child to tell about the problem, rather than interviewing the child about details of what happened.

•     Stay calm and not show any extreme reaction to what the child is saying. Listen compassionately, and take what the child is saying seriously.

•     Understand that the child has decided to tell something very important and has taken a risk to so do.

•     The experience of telling should be a positive one so that the child will not mind talking to those involved in the investigation.

•     Be honest with the child and tell them that it is not possible to keep the information a secret.

•     Make no judgmental statements against the person whom the allegation is made.

•     Do not question the child unless the nature of what s/he is saying is unclear. Leading questions should be avoided. Open, non-specific questions should be used such as “Can you explain to me what you mean by that”.

•     Check out the concerns with the parents/guardians before making a report unless doing so would endanger the child.

•     Give the child some indication of what would happen next, such as informing parents/guardians, HSE or social services. It should be kept in mind that the child may have been threatened and may feel vulnerable at this stage.

•     Carefully record the details.

•     Pass on this information to the relevant Children’s Officer.

•     Reassure the child that they have done the right thing in telling you.

 

Reporting Procedures

The following steps should be taken in reporting a concern or an alleged incident of child abuse to the statutory authorities:

•     Observe and note dates, times, locations and contexts in which the incident occurred or suspicion was aroused, together with any other relevant information.

•     Report the matter as soon as possible to the Children’s Officer. If the Children’s Officer has reasonable grounds for believing that the child has been abused or is at risk of abuse, s/he will make a report to the health service executive/social services or Gardaí who have statutory responsibility to investigate and assess suspected or actual child abuse.

•     In cases of emergency, where a child appears to be at immediate and serious risk and the Children’s Officer is unable to contact a duty social worker, the Garda Síochana should be contacted. Under no circumstances should a child be left in a dangerous situation pending intervention by the Statutory Authorities.

•     If the Club Children’s Officer is unsure whether reasonable grounds for concern exist she/he can informally consult with the local HSE/social services or the County Children’s Officer.

•     If the Children’s Officer, having consulted with the statutory authorities decides not to make a formal report s/he should inform the person making the original report of the decision.

•     The Children’s Officer should keep a record of all actions, decisions taken during the process.

•     A Children’s Officer reporting suspected or actual child abuse to the Statutory Authorities should first inform the family of their intention to make such a report, unless doing so would endanger the child or undermine an investigation.

 

Allegations Internal to the Club

An Cumann Camógaíochta has agreed procedures to be followed in cases of alleged child abuse against Camogie Personnel. If such an allegation is made against a coach/mentor working within the club, or any member of a club two procedures must be followed.

1.    The reporting procedure in respect of a concern or an alleged incident of child abuse, as undertaken by the Children’s officer.

2.    The procedure for dealing with the coach/mentor/member outlined below.

The safety of the child making the allegation should be considered and the safety of any other children who may be at risk.  The club/county should take any steps necessary to protect children in its care. The issue of confidentiality is important. Information is on a need to know basis and the /member should be treated with respect and fairness.

Internal Procedure

If, after consultation with the Statutory Authorities or County Children’s Officer, the Club Children’s Officer feels there are no grounds for concern the details must be recorded, decision passed to person making original complaint and to the National Children’s Officer. The situation should continue to be monitored.

If having assessed the situation the Children’s Officer believes that reasonable grounds exists the Children’s Officer makes the report to the Statutory Authorities, and having received advice from the Statutory Authority shall with the Chairperson of the club, (a senior officer, or a person not already involved with the child protection concern), deal with the member in question.

1.    The Chairperson should inform the member that an allegation has been made against him/her and the nature of the allegation. He/she should be afforded an opportunity to respond.

2.    His/her response should be noted and passed on to the Statutory Authorities.

3.    The member should be asked to step aside pending the outcome of the investigation. When a person is asked to step aside it should be made clear that it is only a precautionary measure and will not prejudice any later disciplinary proceedings.

4.    The Ardstiúrthóir and/or the National Children’s Officer should be informed by the local Children’s Officer that the leader has been asked to stand aside.

 

An Cumann Camógaíochta can consider disciplinary action on the member but should ensure that this does not interfere with the investigation of the Statutory Authorities. It is important that they consider the outcome of the investigation and any implications it might have. The fact that the alleged abuser has not been prosecuted or been found guilty does not mean that they are appropriate to work with young people in the future.

 

Confidentiality

Confidentiality should be maintained in respect of all issues and people involved in cases of abuse, welfare or bad practice. It is important that the rights of both the child and the person about whom the complaint has been made are protected.

•  A guarantee of confidentiality or undertakings regarding secrecy cannot be given, as the welfare of the child will supersede all other considerations.

•  All information should be treated in a careful and sensitive manner and should be discussed only with those who need to know.

•  Information should be conveyed to the parents / guardians of the child in a sensitive way.

•  Giving information to others on a ‘need to know’ basis for the protection of a child is not a breach of confidentiality. Reporting a concern or an allegation to the Children’s Officer in line with these procedures is not a breach of confidentiality.

•  All persons involved in a child protection process (the child, his/her parents/guardians, the alleged offender, his/her family, Leaders) should be afforded appropriate respect, fairness, support and confidentiality at all stages of the procedure.

•  Information should be stored in a secure place, with limited access only to designated people.

•  Breach of confidentiality is a serious manner and shall be dealt with accordingly.

Anonymous Complaints

Anonymous complaints can be difficult to deal with but should not be ignored.  In all cases the safety and welfare of the child/children is paramount.   Any such complaints relating to inappropriate behaviour should be brought to the attention of the Children’s Officer. The information should be checked out and handled in a confidential manner.

Rumours

Rumours should not be allowed to hang in the air.  Any rumours relating to inappropriate behaviour should be brought to the attention of the Children’s Officer, and checked out without delay.

 

Recruitment Procedure

•     Brian Dillons Camogie Club will take all reasonable steps to ensure that leaders working with young people are suitable and appropriately qualified.

•     Leaders will be expected to go through appropriate recruitment and selection procedures that apply to all persons with substantial access to young people, whether paid or unpaid.

•     New Leaders should fill in an application form, giving names of two referees that can be contacted. Where possible all new leaders should be interviewed. All forms should be filed on record by the club.

•     New Leaders must be checked by An Cumann Camógaíochta’s Garda Vetting Service.

•     A probationary period is advisable, during which the leader is always supervised. There will be a “sign-up” procedure, whereby the appointed / reappointed leader, agrees to abide by the Code of Ethics and Good Practice for Young People in An Cumann Camógaíochta

•     No exception should be made in relation to appropriate recruitment procedures.

•     Every effort should be made to manage and support appointed Leaders. Adequate supervision should always be provided; a leader should not have to work alone.

•     A decision to appoint a Leader is the responsibility of the club and not of any one individual within it. The club should ratify all recommendations for appointment.

 

Guidelines for Supervision of Camogie Teams.

•     Make sure there is an adequate adult: child ratio. This will depend on the nature of the activity, the age of the participants and any special needs of the group. A minimum ratio of 1:8 for under 12 years of age and 1:10 for participants over 12 years of age would be recommended. This is only a guide and will change depending on the circumstances, e.g. players with special needs, very young players or on away trips.

•     Avoid being alone with one player, if you need to talk to an individual do so in an open environment, in view of others.

•     Every team must have at least one adult female leader present during all activities. Therefore when travelling to matches or on away trips there must be at least two adult female leaders travelling with each group in case of emergencies or unforeseen circumstances.

•     In changing rooms, where possible ask parents to take responsibility and supervise in pairs of appropriate gender.

•     Clearly state time for start and end of training sessions or competitions, leaders should remain in pairs until all players have been collected.

•     Keep attendance records and record any incidents / injuries that arise.

•     Leaders are required to avoid smoking while working with young players and must not consume alcohol or non prescribed drugs while young players are in their care.

 

Guidelines for use of Mobile Phones

As a young person remember:

•     If you receive an offensive photo, email or message, do not reply, save it, make a note of times and dates and tell a parent or children’s officer within the club.

•     Be careful about who you give your phone number to and don’t respond to unfamiliar numbers.

•     Change your phone number in cases of bullying or harassment.

•     Don’t use the phone in certain locations, e.g. changing rooms; inappropriate use of your camera phone may cause upset or offence to another person.

•     Treat you phone as you would any other valuable item so that you guard against theft.

      As a Coach / Mentor remember:

•     All mobile phone and email communication with underage members must be sent to their parents only. It is recommended that group texts be used for communication with teams, inform parents of this at the beginning of the season.

•     All mobile phone / email communication with members over 16 and under 18 must be sent to parents, unless otherwise indicated by parent/guardian in writing to club.

•     It is not appropriate to have constant communication with individual players.

•     Coaches / mentors should never engage with underage players via social networking sites.

•     Don’t use the phone in certain locations, e.g. changing rooms; inappropriate use of your camera phone may cause upset or offence to another person.

 

Transport Guidelines

Safe travel arrangements apply regardless of the length of journey or indeed the mode of transport availed of, whether it is public, private or personal transport. The safety and welfare of children should be considered a priority at all times, regardless of cost.

The following should be considered:

•       All vehicles should be well-maintained and roadworthy and should be properly taxed and insured.

•       Transport should be fully accessible for people with disabilities whether they are members of the group or for others who may accompany them.

•       Ensure they do not carry more than the permitted number of passengers

•       Alternative access to transport should be available in case of emergency.

•       Ensure that passengers remain safely seated at all times.

•       Seat belts must be worn at all times.

•       It is essential that at least one individual with first aid qualifications be part of the group and that this individual be present or available throughout the trip.

•       Avoid being alone with one passenger, put passengers in the back seat, have central drop off locations or seek parental permission when transporting on a regular basis. Parents should check with young people about the plans, listen to what the young people are saying, be sure they are happy with the transport

•       Adults are required to adhere to agreed rules on smoking and on the consumption of alcohol during the trip. As a basic minimum, adults are required to avoid smoking while working with young players and must not consume alcohol or non prescribed drugs while young players are in their care.

 

Rules to guide use of photography

Ask for the player’s and parental permission to use their image.  This ensures that they are aware of the way the image is to be used to represent the sport.

•     Try to avoid the use of the first name and surname of individuals in a photograph.

•     Only use images of players in suitable dress to reduce the risk of inappropriate use.  The content of the photograph should focus on the activity not on a particular child

•     Where possible try to use models or illustrations when promoting an activity

•     The inappropriate use of images of players should be reported to reduce the risks to players.  Follow the child protection procedures, ensuring either the Children’s Officer or, if necessary, the statutory authorities are informed.

•     Photographers/film/video operators wishing to record an event or practice session should seek accreditation from the children’s officer and / or leader at session.  Where possible their professional identification should be sought and a record made.

•     When commissioning professional photographers or inviting the press to a game or session ensure that they are clear about our expectations of them in relation to child protection.

•     Anyone concerned about any photography taking place at events or training sessions can contact the children’s officer in relation to the matter.

 

The Club

Membership shall be open to all those who subscribe to the core values of the Club, but membership may be refused to any applicant in the interests of the Club.

Members shall pay an annual registration fee. Only registered and paid up members of the club shall have the right to vote at meetings and at the AGM.

 

Meetings and Decisions

Members shall be notified of time, date and venue of meetings by Secretary.

The quorum for meetings shall be 50% of those entitled to vote, in addition to the officers present.

Decisions taken at meetings shall be taken by a simple majority. Decisions shall not be rescinded except with the consent of two thirds of those present, with prior notice of intended rescindment having being conveyed before the meeting.

The Club shall hold an AGM each year. Motions to be considered at AGM must be furnished to the Secretary in writing at least 7 days in advance.

A copy of the Treasurer’s Statement of account shall be provided at the AGM.

The AGM shall:

•     Consider the minutes of previous AGM

•     Consider reports and accounts for previous year.

•     Elect officers and team officials who shall hold office until the next AGM

•     Appoint a Children’s Officer

•     Elections shall be by ballot. Candidates for officers and team officials must be presented in writing 7 days in advance of AGM and must be proposed and seconded at AGM. The candidate with the overall majority of those present and entitled to vote shall be elected.

•     In the event of a tie the Chairperson will cast the deciding vote, regardless of whether he/she has already voted in the original decision.

 

An EGM may be summoned by the committee on the written request of no fewer than 25% of the registered members. The only business to be transacted at such an EGM is the special business for which it is summoned. Members must receive at least 5 days notice of the date, time, and venue of such meeting.